Personal Assistant L’Oréal Dubai (Dubai)

Manage and coordinate business meetings and events including: management of attendees, booking location and time, room layouts, catering, A/V equipment, displays, etc. Detail meetings and calendaring in Outlook including: maintaining GM’s calendar, multiple times-zones, phone and video-conferencing Coordinate detailed domestic and international travel itineraries including: flights, car services, hotels, rental cars, meetings, boarding passes, changes, upgrades, cancellations, and refunds. Coordinate visitor travel arrangements Manage expense reports including data entry, organization of receipts and budget codes. If required assist in PowerPoint presentations, word processing of memos, letter, agendas, and meetings minutes, etc. Create, organize, and execute data spreadsheets. Communicate company correspondence as needed. Office management including maintenance and upkeep of office equipment and furniture, liaise with IT to resolve technical problems. Coordinates the arrival of new employees (transfer files, FIT course planning, IT and telephone requests, etc.) Gathers, communicates, and dispatches information throughout the team Organizing and managing PPD corporate PO’s (hotels, flights, meetings, events, supplies). Prepare and monitor shipments for dispatch through DHL web shipping website.

sekitar 2 tahun lalu

Mandarin Speaker Secretary PT. Silver Shield Construction Jakarta (Jakarta)

sekitar 2 tahun lalu

Secretary & Administration PT. Puco Jakarta (Jakarta)

· Secretarial Tasks as filling, typist, and general administration · Prepare tender and PQ document · Follow tender processing · Can work all tasks with limited time –frame · Update the work status in Puco Online every day · Fill your work timesheet every day · Answer phones and book reservations for customers based on availability listed in the system · Process online reservations and update the system to reflect the new status for each event · Inform customers of alternative events, concerts or promotions if they are unable to book the tickets they originally wanted · Respond swiftly and courteously to customer complaints or inquiries · Send/follow up customer satisfaction survey · Handle vendor assessment · Follow the suggested script provided to all Inside Sales representatives · Capture customer information, including addresses and phone numbers, for future follow-up · Adjust your sales presentation based on success/fail averages · Build rapport with customers through friendly, engaging communication

sekitar 2 tahun lalu

Secretary (Mandarin Speaker) PT. China Taiping Insurance Indonesia Jakarta (Jakarta)

Provide secretarial support by encoding correspondences, report, and document Handling screening of incoming call and random visitor and setting meeting with various department Prioritize daily administrative tasks to ensure that project are completed on time Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.

sekitar 2 tahun lalu

Secretary PT. Bahana Agung Petani Jakarta Utara (Jakarta)

Answer telephones and respond to inquiries via telephone or email with English language Set up conference calls and take minutes of meetings (Bahasa Indonesia/English language) Perform administrative tasks (Compiling data, doing researches, managing databases writing notes, etc) Write emails, memos and letters (Bahasa Indonesia & English language) Coordinating & Meeting any deadlines given

sekitar 2 tahun lalu

Sekretaris Direksi dan Administrasi PT. Cashlez Worldwide Indonesia Jakarta Barat (Jakarta)

Taking messages and handling correspondence Coordinates and schedules travel, meetings, and appointments Typing, preparing and collating reports Organising and servicing meetings (producing agendas and taking minutes) Filing documents Managing database Prioritising workloads Responds to and resolves administrative inquiries and questions Manager good relationship between member of BOD and BOC

sekitar 2 tahun lalu

Secretary of Director PT. Asuransi Purna Artanugraha Jakarta Selatan (Jakarta)

Answering phones and directing the calls to the correct people Greeting visitors and directing them to the appropriate place Managing multiple or complex calendars for meetings, travel and personal commitments Making travel arrangements for in-office professionals and a special visitors Sitting in on meetings to take minutes Creating memos, reports and agendas as needed Negotiating with suppliers and vendors to gather quotes, order supplies and maintain office inventory Preparing financial statements, invoices, letters and statements Disseminating memos, reports and other information to relevant colleagues Filling documents and coordinating mail-shots and similar publicity tasks

sekitar 2 tahun lalu

School Secretary Gems Education Dubai (Dubai)

Facilitate and coordinate all secretarial and administrative functions to ensure the smooth running of the school. Act as an ambassador to the school and perform in an efficient, professional, and confidential manner all job duties. Responsible for managing all secretarial functions of the office of SLT/Principal/Head of school. Embrace and encourage the ethos and standards of excellence as defined in the GEMS Core Values. Maintain high quality communication from and within the Head of School’s office. Liaise with tact and diplomacy with school staff, parents and representative of the GEMS Corporate Office. Liaise with all school middle leaders/teachers regarding students, parents, faculty and staff. Manage Head of School's appointment calendar as well as all his/her professional communication and public relations needs. Assist in the organizing of school events and facilitates the use of effective strategies for ascertaining and gaining publicity for all noteworthy events in order to promote the school positively. Coordinate personnel needs regarding contract writing, attendance and reporting, employee files, annual reports, annual budgets preparation reports and other school reports as needed. Provide high quality reception and hospitality for visitors and those seeking to communicate with Head of School/SLT. Ensure the GEMS policies, procedures, and codes of conduct are followed at all times. Initiate effort and energy beyond the typical work day, where the tasks require additional commitment. Attends staff meetings and serve on committees as required. Performs other duties as requested by direct & dotted reporting line managers / supervisors.

sekitar 2 tahun lalu

Sekretaris Direksi PT. Warna Warni Media Surabaya (Jawa Timur)

Membantu kelancaran pelaksanaan tugas pimpinan dalam melaksanakan kegiatan operasional perusahaan, yaitu: Melaksanakan administratif ,surat menyurat dan pengarsipan Melaksanakan persiapan bahan kerja Melaksanakan pengaturan jadwal agenda kegiatan pimpinan Melaksanakan notulensi dalam kegiatan rapat berkala pimpinan

sekitar 2 tahun lalu

Secretary eData Services Philippines Manila (Luzon)

1.Perform responsible and complex secretarial and administrative assistance duties; oversee and administer day-to-day activities and functions of the Executive Office. 2.Maintain extensive filing systems; maintain and manage the office’s petty cash funds; prepare requisitions and follow through delivery of supplies and equipments needed. 3.Maintain, prepare, file and manage the reportorial requirements of the company with SEC and PEZA as well as all other corporate documentations including the ISO papers. 4.Schedule appointments for the Executives and maintain calendars and schedules of meetings. 5.Greet visitors to the Executive Office, answer phones for the Executive Office and the Executives, provide routine information and direct to appropriate individual; open, sort and distribute incoming mail; receive general office complaints and concerns; resolve complaints or refer situation to appropriate individual. 6.Do research and information gathering as necessary. 7.Maintain and manage all assigned resources assigned to the Executive Office. 8. Maintain and manage the cleanliness and orderliness of the Executive Office. 9, Inform and update the Executives of any and all important concerns and incidents in the office. 10. Perform related duties as assigned.

sekitar 2 tahun lalu