Executive Assistant DWeb3 Capital Hong Kong (Hong Kong)

Act as the point of contact among executives, employees, clients and other external partners Manage executives’ calendars and set up meetings Act as an office manager by keeping up with office supply inventory Take minutes during meetings Rack daily expenses and prepare weekly, monthly or quarterly reports

about 2 years ago

Secretary Mandarin PT. Nisson Indonesia Tangerang (Banten)

Melakukan semua tugas-tugas yang diberikan atasan yang berhubungan dengan semua relasi China atau tugas lainnya Mewakili Direktur dalam meeting dengan relasi China

about 2 years ago

Secretary to Director Mandiri Inhealth Jakarta Selatan (Jakarta)

about 2 years ago

Executive Secretary Kubota Philippines, Inc. Manila (Luzon)

Monitors President’s schedule and coordinates properly regarding important appointments and concerns. Assists the President in creation of presentation and other related administrative reports. Disseminates information from the Office of the Presidents to concerned personnel, etc. Maintains good housekeeping at the President’s Office and at the Conference Room. Performs documentations, keeping and reviewing of contracts/business & legal documents and filing of office documents, sending email and other business correspondence on daily basis and maintains confidentiality of same. Responsible for proper handling of confidential files for approval, feedbacks on the requests and other communication related matters from other Departments/Divisions, personnel, etc. Performs the minutes of the meeting and creates a summary of discussion for documentation purposes. Assists Expats and other employees with regards to their Visa application and other business related matters. Procures plane ticket (local & int’l) for all business travels and creates certain policy and control measures. Monitors and handles retention/renewal of corporate post-paid plan with SMART & GLOBE TELECOM Monitors corporate rate of various Hotels for visitors/guests. Responsible for hotel booking reservation and allocation of service vehicle for incoming KBT visitors. Assists concerned department with regards to company’s participation in special events, product promotion, exhibit/displays and other related activities. Assists the Sports, Events, and CSR committee in preparation of all the company activities. In-charge of Safekeeping Petty Cash of Executives/Sales & Marketing Department and maintain record/file of executive driver’s reimbursements. Assists other Department regarding their respective activities as the need arises. Reports to immediate superior any problems encountered in the performance of assigned task.

about 2 years ago

Junior Secretary PT. Panca Budi Pratama Jakarta (Jakarta)

Memfilter informasi dan sebagai sumber informasi bagi pimpinan dan menjalankan tugas, fungsi dan tanggung jawabnya Memberikan informasi aktivitas perusahaan kepada pimpinan, mulai dari administrasi hingga human relations Menjadi perantara pihak-pihak yang ingin berhubungan dengan pimpinan Memberikan informasi serta pengarsipan kebijakan-kebijakan dari pengurus perusahaan Bertugas melakukan surat menyurat, pengetikan, filling, menerima tamu, telepon, menyimpan arsip-arsip penting Membuat jadwal pertemuan dan perjanjian dengan relasi maupun kegiatan lainnya, persiapan dan penyelenggaraan rapat

about 2 years ago

Sekretaris PT. Master Mat Indonesia Surabaya (Jawa Timur)

Melakukan administrasi harian, seperti menjadwalkan janji pertemuan dan filling dokumen. Menjadi notulen rapat atau pertemuan serta menindaklanjuti ke pihak terkait Membantu tugas-tugas General Manager dan menyelesaikan semua pekerjaan yang diberikan oleh atasan secepatnya Memastikan kelancaran agenda kegiatan General Manager Membantu melakukan analisa data-data yang dibutuhkan oleh General Manager

about 2 years ago

Secretary BOD PT. Dynamo Media Network Jakarta (Jakarta)

about 2 years ago

Personal Assistant L’Oréal Dubai (Dubai)

Manage and coordinate business meetings and events including: management of attendees, booking location and time, room layouts, catering, A/V equipment, displays, etc. Detail meetings and calendaring in Outlook including: maintaining GM’s calendar, multiple times-zones, phone and video-conferencing Coordinate detailed domestic and international travel itineraries including: flights, car services, hotels, rental cars, meetings, boarding passes, changes, upgrades, cancellations, and refunds. Coordinate visitor travel arrangements Manage expense reports including data entry, organization of receipts and budget codes. If required assist in PowerPoint presentations, word processing of memos, letter, agendas, and meetings minutes, etc. Create, organize, and execute data spreadsheets. Communicate company correspondence as needed. Office management including maintenance and upkeep of office equipment and furniture, liaise with IT to resolve technical problems. Coordinates the arrival of new employees (transfer files, FIT course planning, IT and telephone requests, etc.) Gathers, communicates, and dispatches information throughout the team Organizing and managing PPD corporate PO’s (hotels, flights, meetings, events, supplies). Prepare and monitor shipments for dispatch through DHL web shipping website.

about 2 years ago

Mandarin Speaker Secretary PT. Silver Shield Construction Jakarta (Jakarta)

about 2 years ago

Secretary & Administration PT. Puco Jakarta (Jakarta)

· Secretarial Tasks as filling, typist, and general administration · Prepare tender and PQ document · Follow tender processing · Can work all tasks with limited time –frame · Update the work status in Puco Online every day · Fill your work timesheet every day · Answer phones and book reservations for customers based on availability listed in the system · Process online reservations and update the system to reflect the new status for each event · Inform customers of alternative events, concerts or promotions if they are unable to book the tickets they originally wanted · Respond swiftly and courteously to customer complaints or inquiries · Send/follow up customer satisfaction survey · Handle vendor assessment · Follow the suggested script provided to all Inside Sales representatives · Capture customer information, including addresses and phone numbers, for future follow-up · Adjust your sales presentation based on success/fail averages · Build rapport with customers through friendly, engaging communication

about 2 years ago