As the Engineering Secretary, you will be responsible for performing the following tasks to the highest standards: • Responsible for all the paperwork in the Engineering department. • Coordinate activities of the Engineering office team and collate information on behalf of the Chief Engineer. • Compile monthly and all other reports and statistics, duty rosters, petty cash, expenses forms, etc. • Handle mail documents and correspondence in the Engineering department, organize the office filing systems, typing, fax, photocopier and other office equipment, keeping appropriate records of paperwork. • Attend meetings which are chaired by the Chief Engineer and make sure that minutes are taken, compiled and produced within 24 hours. • Arrange and remind Duty Engineers of appointments. • Assist Duty Engineers in preparing records and reports. • Take messages from telephone calls or other sources meticulously and in full detail when the Chief Engineer is absent or not available to communicate directly. • Be responsible for all the requisitions to the Engineering Storekeeper for the Engineering department, following-up on acquisitions and keeping full records of status of all purchase requests, purchases and final accounting. • Responsible for department attendance and daily expense reimbursement. • Maintain and administer records and reports. • Carry out any other reasonable duties and responsibilities as assigned. • The Management reserves the right to make changes to this job description at its sole discretion and without advance notice.

Surabaya