H andle escalations from Administrative Assistants in order to share knowledge and remedy complicated administrative matters. Calendar Management– coordination of all internal and external meetings, VCs and calls. Coordinate all business travel arrangements and itineraries. Including, but not limited to visa requirements, transportation, hotel, flight bookings, DB Corporate Security for travel to High / Extreme Risk Countries etc. Ensuring all approval has been submitted in a timely manner as per the approval matrix. Responsible for timely action on Executives requests and resolution of concerns. Provide calendar management and administrative support for visiting Senior Executives. Preparation and submission of monthly departmental invoices. As and when required, action the vendor onboarding process. Timely submission of monthly expense claims via Concur. Responsible for the entry and submission of client entertainment and gifts on the company compliance system (concur) – obtaining necessary pre-approvals. Assisting in the coordination and execution of yearly client events Sourcing, management and execution of Client festive / seasonal gifts (Diwali / EID etc). Handling the on and off-boarding procedures for new / departing employees. Co-ordinate trainings held locally and by the Singapore or Geneva Booking Centers. Administrative support for team; taking minutes of meetings, management of internal mailing lists, team communication circulars, etc. Adhoc project based tasks. Manage stationery & IT inventory for the Business.

Dubai