Executive Scheduling & Coordination Manage complex calendars, coordinate internal and external meetings, and ensure optimal use of the executive’s time. Act as the primary gatekeeper for the President Director’s schedule, ensuring priorities are met. Meeting Preparation & Note Taking Attend key meetings, take accurate notes, prepare concise meeting summaries, and follow up on action items. Prepare materials and talking points for speaking engagements, both domestic and international. Presentation & Content Support Prepare presentation decks and supporting materials for internal and external audiences, ensuring clarity, accuracy, and alignment with Visinema’s brand tone. Develop content such as contract skeletons, resource decks, and discussion outlines from briefing notes. Administrative & Finance-Related Support Manage document filing, travel expense reimbursements, invoice submissions, and other finance-related coordination. Maintain confidentiality and discretion when handling sensitive company and executive information. Travel & Event Arrangements Coordinate detailed travel plans, including flights, hotels, itinerary planning, visas, and related documents. Organize logistics for internal management meetings, partner engagements, and business trips (domestic & international). Represent the President Director at events such as festivals, film awards, and corporate gatherings when needed. Stakeholder Communication & Follow-Up Liaise with internal teams and external partners to ensure smooth communication. Follow up on meeting outcomes with relevant stakeholders and monitor project portals for updates and document access.

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