Executive Assistant (1 year contract)

(Staff)
Robert Walters Singapore
SGD 4,500 - 5,200
6 Battery Road #22-01 Floor Singapore 049909
Singapore - Singapore - Singapore
Lamar Sekarang       Simpan Pekerjaan

DESKRIPSI PEKERJAAN

As an Executive Assistant based in Singapore, you will play an integral role in supporting the Head of Asia while ensuring seamless administrative operations across multiple jurisdictions. Manage complex diary arrangements for the Head of Asia, including scheduling meetings across multiple time zones, coordinating recurring bookings via video conference or telephone, arranging catering and room set-up as required. Process invoices and expenses using online systems such as Chrome River, ensuring accuracy and timely submission while liaising closely with the Finance team on billing matters. Build strong relationships with both internal stakeholders and external clients on behalf of the Head of Asia and wider team, acting as a key point of contact for routine correspondence and queries. Organise travel itineraries and hotel bookings for senior leaders; prepare detailed meeting minutes; handle regular archiving and photocopying duties to maintain efficient office operations. Assist with time recording processes by ensuring all entries are up-to-date; support billing and credit control activities by producing standard financial reports through relevant systems. Liaise with local authorities in Singapore and other Asian offices regarding regulatory issues in conjunction with Office Managers; ensure compliance with all necessary legal requirements. Work closely with Compliance teams on anti-money laundering (AML) policies; help manage CPD records for fee earners across the region by collaborating with office heads. Schedule weekly meetings with Business Development (BD) leads in Asia; coordinate directory submissions, awards applications, seminars, conferences, speaking engagements, and ensure BD materials are current. Coordinate regular partner meetings across Asia as well as bi-annual strategy sessions; support Office Managers in organising fee earner meetings throughout regional offices. Attend global operations meetings; take comprehensive minutes; distribute action points; follow up on agreed actions; prepare presentations and papers for leadership review.
REQUIREMENT

To excel as an Executive Assistant in this setting, you will bring significant experience from previous roles where you have managed complex administrative functions within fast-paced international environments. Demonstrated experience as an Executive Assistant or Office Manager within an international business environment-ideally within professional services or legal sectors-with exposure to managerial responsibilities including visa/immigration processes and finance tasks. Exceptional organisational abilities paired with strong administration skills that enable you to juggle multiple priorities efficiently under tight deadlines without compromising quality. Advanced IT literacy encompassing Microsoft Outlook, Word, PowerPoint, Excel; familiarity with iManage or similar document management software is highly desirable. Proven ability to build effective working relationships at all levels-internally among colleagues as well as externally with clients-using excellent networking skills and a warm client-facing manner. High degree of numeracy combined with analytical thinking; comfortable producing financial reports or handling billing processes using online platforms such as Chrome River. Meticulous attention to detail demonstrated through consistent delivery of error-free work even when under pressure in a busy environment. Outstanding communication skills that allow you to draft clear correspondence, take accurate meeting minutes, and present information confidently. A collaborative mindset that fosters good teamwork; willingness to share knowledge openly while supporting others' success within an inclusive workplace culture. Self-motivated attitude coupled with positivity when facing challenges; able to remain calm under pressure while maintaining high standards of service delivery. Experience managing compliance-related tasks (such as AML procedures), liaising with regulatory authorities or office managers across different locations is advantageous.

DETAIL LOWONGAN
  • Umur -
  • Min GPA -
  • Min. Qualification S1/D4
  • Min Experience Staff

LOKASI KERJA

Address

Singapore

GAMBARAN PERUSAHAAN

-

https://www.robertwalters.com.sg/

20-50

Formal

English

Konsultan

6562280200

monday - saturday

-

FOTO PERUSAHAAN

Lokasi Perusahaan 6 Battery Road #22-01 Floor Singapore 049909