Drafting Contracts: Create draft contracts promptly, ensuring all verified information from the Procurement Manager or Finance and Accounting Manager and other parties is accurately entered, including the scope of work, technical details, terms and conditions, price, payment terms, vendor performance evaluation, and vendor legal and bank information. Liaison Responsibilities: Coordinate with the Purchasing Department and vendors to complete contracts, ensuring all necessary attachments such as approved Purchase Orders, work schedules, designs/plans, and warranties are included. Act as an intermediary between vendors and the Head of Finance or CFOO/COO to finalize contract terms and conditions and address proposed changes from vendors. Support and Documentation: Provide necessary supporting data to the Head of Finance, or CFOO/COO for contract review and settlement, including previous contracts, comparison of terms and conditions, past payments, and price analysis. Assist in preparing Letters of Intent (LOI) and amendments to contracts independently. Support the Head of Finance or CFOO/COO in preparing management letters to vendors concerning performance evaluations, appreciations/complaints, approvals/refusals, claims, issues, and warning letters. Meeting Participation: Attend final negotiation meetings between JIS Representatives, the Business Office, and vendors, if requested, to ensure all terms, specifications, prices, payment terms, and other important agreements are accurately documented in the contract. Contract Management: Assist other divisions in preparing their contracts/amendments, ensuring compliance with standard contracts and Business Office financial procedures. Arrange for the signing of contracts by JIS Management and vendors and ensure proper delivery of contracts. Continuously support post-contract processes by verifying related invoices to ensure payments align with contract terms. Monitoring and Compliance: Inform the related parties of contract expirations, potential discrepancies in contract implementation, or other contract issues. Work with the Business Office Administrative Assistant to ensure all contracts and relevant documents are orderly and methodically filed, both in hardcopy and softcopy formats. Collaborate with the Business Office Team on the documentation of housing contracts, insurance, and car loans. Record Keeping and Updates: Maintain and systematically update the List of Contracts, providing regular updates to the Head of Finance and CFOO/COO. Stay informed about new regulations regarding stamp duty, taxation, and related subjects. Continuously improve skills in English, computer literacy, and word processing programs. Additional Responsibilities: Embrace the JIS Learning Dispositions of Resilience, Resourcefulness, Relating, and Reflectiveness. Perform other related duties and assume additional responsibilities as assigned by the Head of Finance or CFOO/COO, including participating in school activities or events and attending workshops organized by JIS.

Jakarta Selatan