Served as the assistant of the VP. Responsible for arranging itineraries i.e. flight, hotel, visas, ground transportation for VP and other executives. Prepare and submit expenses of VP and other executives Perform a variety of administrative or executive support tasks that are highly confidential and sensitive. Draft and prepare official letters, email and memos. Support all employees and serve as the point of contact for all administrative concern. Responsible for raising job requisition in Taleo and coordinate with HR. Coordinate with HR in preparation of credentials of new employee Coordinate with IT in ordering computers for new employees and ensure system is ready before joining date. Responsible in ordering IT accessories and office supplies while adhering to a fixed office budget. Prepare and order business cards and safety supplies for employees. Coordinate with facility department and service provider for any issues in the office i.e. repairs and maintenance, renovation of office, electrical and AC issues, etc. Managing gate pass and ensure they are requested appropriately and issued on time. Monitor leave of employees and submit to HR for recording. Update the organization chart and employee contacts. Help resolve IT issues and requests by raising to helpdesk or coordinating to IT directly. Responsible for arranging events i.e. team building, team lunch, catering, all staff meeting, etc. Dispatch documents through DHL and monitor the shipment status. Taking care of DMCC portal i.e. license renewal, insurance, visa processing, and any other documents for compliance. Provide general administrative support to all levels of employees under our Business Unit. With high support to Tender team by registering tender, requesting shared emails and archive files properly. Ensure timesheets are booked properly in Kronos and manhours scorecard are reported to HSE on a timely basis. Check manhours of employees and ensure they are tagged on the right projects and align with the budget.

Dubai