Management of office facilities Monitor office facilities and equipment to ensure that these are in working condition. Ensure any repairs/ breakdowns are rectified in a timely manner by contractors/ vendors, or workarounds are put in place. Procure services for cleaning, facilities and maintenance services. This includes the supervision and monitoring of contractors’ performance. Ensuring safe and sustainable work environment Implement Workplace Safety and Health (WSH) practices in accordance to established policies and guidelines. Implement green initiatives and monitor the sustainability of green practices in the office. Organise events/ activities to create awareness of WSH and green best practices. Provision of admin and logistics support Monitor the stock level of pantry/office supplies and to replenish them on a timely basis. Handle all administrative matters relating to the onboarding and offboarding of officers. Undertake the creation, collection and issuance of Public Service Cards. Manage the allocation of workstations for new officers. Handle all issuance and collection of corporate mobile phones. Ensure information on SGDi is up-to-date at all times. Advise and render assistance to officers on matters relating to official travels such as travel insurance and visa arrangements. Provide logistics and admin support for meetings and SG’s corporate events. To assist on other ad hoc admin and logistice matters as and when required. Gift Administration Handle the receipt and storage of physical gifts. Arrange for disposal/sales of gifts twice a year. Perform annual stocktake of gift. Asset & Inventory Management Maintain and update the list of assets under Admin’s purview. Perform annual stocktake exercise for fixed assets. Arrange for disposal/sales for damaged/redundant assets. Maintain and update the list of inventories in Resource Management System. Facilitate all loan requests (i.e. issuance and collection) via Resource Management System Payment & Billings Ensure prompt verification of invoices Provide documentation proof of goods/services rendered. Business Continuity Plan (BCP) test exercises to ensure operational readiness Develop, review and manage the fire evacuation plan. Organise events/ activities to create awareness of fire safety. Organise briefing to officers prior to the conduct of the exercise. This includes provision of logistic and admin support to prepare, during and after the testing of BCP. Monitor the expiry of all BCP supplies and to replenish/ replace them on a timely basis.

Singapore