DESKRIPSI PEKERJAAN
Support the General Manager:
Diary management, including screening and filtering meeting requests and invitations
Manage telephone calls and correspondence in professional and timely manner
Coordinate approval of documents for signature
Plan, schedule and manage appointments and team meetings
Plan and manage meetings, invitations, agendas and prepare minutes according to calendar
Coordinate multiple calendars to enable digital access for remote participants (WebEx, video conferencing, or teleconferencing)
Welcome visitors; review correspondence; arrange company dinners and other corporate functions; direct requests to General Manager
Manage confidential matters with sensitivity and discretion
Manage logistics and related functions for off-site meetings
Arrange, manage and communicate logistics for corporate travel and meetings to relevant participants and stakeholders
20%
Administrative and Logistical support toAllergan Aesthetics Sales Team
Manage stock inventory
Track distribution of materials/promotional items; track and record customer satisfaction regularly
Support sales team with request/needs and gather feedback on material suitability
TRAINING SUPPORT
Order, arrange delivery and recording of stock for training in support of PS
Obtain and manage attendance register from PS post-training, file and create CPD certificates when accreditation has been obtained
Prepare gift bags for open days and other commercial events
Manage stationery and promotion materials prior to trainings
Validate trainers list –it is critical that all the relevant training accounts are aligned to the trainers and that they are updated and active.
Update 3rd Party Contracts - where we utilise expertise from outside the AMI or external trainers
VAULT RESPONSIBILITIES
Manage and update meeting request forms – upload correctly completed forms
Create and upload supporting agenda
Obtain approval for training requests prior to the meetings
Circulate and save Contract & iFMV
Communicate progress and final certification to product specialists
30%
Invoice and Financial Management Support
Process/Upload supplier invoices on internal finance database and follow process until payment is made. Ensure suppliers are paid on time to avoid penalties
Process new credit applications on the SharePoint drive; ensure that application forms are completed correctly and supporting documents are attached
Manage HPCSA & Medpages site for newly updated HCP's information
Liaise with the PSs to ensure Doctor's required documents meet compliance standards in accordance with SOP
Liaise with Customer Service on to ensure HCP application details are correctly applied and updated
30%
Office Management
OFFICE SUPPLIES
Manage office stationery
Make sure that the stock is received on time and that invoice is received, coded and signed for payment by the finance director and/or General Manager
Ordering consumables, printing paper
Ordering of office groceries (tea, coffee, sugar, milk etc.)
OFFICE ADMINISTRATION
Manage company credit card
Prepare month-end billing on company credit card
Paying of post office (Box) services yearly renewal
20%
REQUIREMENT
Tertiary Qualification or Diploma in Office administration or similar qualification
Extensive experience in organizing business review meetings, conferences, and events for sales and marketing function.
5-6 years of experience in preferably pharma sector including 2-3 years in a similar role
Substantial experience of dealing with senior leaders, including matrix leadership of regional (multi-country) teams
Excellent interpersonal communication skills
Strong MS Office Skills i.e. Strong presentation skills, Excel
Very good oral and written English skills
DETAIL LOWONGAN
- Umur -
- Min GPA -
- Min. Qualification D3
- Min Experience Staff