Personal Assistant

(Staff)
Menara Standard Chartered, Jl. Prof. DR Satrio No. 164, Jakarta, 12930
Jakarta Selatan - Jakarta - Indonesia

DESKRIPSI PEKERJAAN

Manage the Global Head, ITSM Operations calendar with an understanding of business priorities Develop working relationships with internal/external stakeholders and their assistants to facilitate scheduling process Coordinate extensive traveling needs, arranging travel visas, interfacing with travel agent to arrange flight reservations and hotel bookings and ensure pre-approval are obtained where required Prepare claims for reimbursements of business travel and expenses in compliance with policies. Act as the functions SME for understanding and ensuring we have governance around adherence to SCB T&E policies Review invoices in preparation for payment and support office procurements as needed Set up meetings, conference calls, booking of meeting rooms/video conferences, ad-hoc IT requests, scheduling onsite and all staff calls. Assist in all team events with logistics, bookings and catering if required for internal events/meetings. Maintain systematic filing system to enable quick retrieval of presentations, correspondences and contracts Be the point of contact for the team when staff are travelling and visiting the Malaysia office, ensuring they have building access and work space Handling of HR related matters, including the tracking of leave records and travel for the ITSM Operations Management Team (MT) and managing administrative tasks on SCB PeopleSoft Effective communication – sending departmental updates, writing minutes and monitoring/following up on actions. Proficiency in Excel and PowerPoint to collate, reformat and spell check Provide overall administrative support to the ITSM Operations MT as and when required. Office management functions includes desk space management, floor space plans and ordering peripherals Onboarding new starters: assisting with desk allocation, equipment and phone requirements Act as a contact point for any business continuity activities (e.g. fire warden) and ensure contact lists are kept up to date and new tools are implemented effectively Support all ad-hoc admin/projects across the department. Regulatory & Business Conduct Display exemplary conduct and live by the Group’s Values and Code of Conduct. Take personal responsibility for embedding the highest standards of ethics, including regulatory and business conduct, across Standard Chartered Bank. This includes understanding and ensuring compliance with, in letter and spirit, all applicable laws, regulations, guidelines and the Group Code of Conduct. Effectively and collaboratively identify, escalate, mitigate and resolve risk, conduct and compliance matters.
REQUIREMENT

Graduate degree or equivalent Minimum 3 years’ experience Intermediate MS Excel, MS PowerPoint, MS Word and MS Outlook Ability to create clear & concise verbal & written comms to different audiences Track record of completing tasks within tight deadlines & continuous improvement Data analysis & reporting skills

DETAIL LOWONGAN
  • Umur -
  • Min GPA -
  • Min. Qualification S1/D4
  • Min Experience Staff

LOKASI KERJA

Alamat

Kuala Lumpur

GAMBARAN PERUSAHAAN

-

https://www.sc.com/id/

250-500

Formal

Indonesian

Keuangan/Bank

02157999988

monday - saturday

-

FOTO PERUSAHAAN

Lokasi Perusahaan Menara Standard Chartered, Jl. Prof. DR Satrio No. 164, Jakarta, 12930