Perform various secretarial and administrative duties to support requirements and maintain the department functions smoothly on a daily basis. Handle a wide variety of situations and tasks involving the administrative function of the office. Tactfully handle enquiries and/or refer to appropriate personnel/department. Manage, coordinate and maintain calendar of appointments, travel arrangements, records of communication (documents, faxes, mail) to meet the requirements of the department, to record, filter, disseminate and communicate all incoming and outgoing matters. Provide business documentation support, including report writing, presentation creation and spreadsheet preparation and distribution of such materials. Compile reports as directed and ensure that all files are complete and properly maintained. Independently manage multiple tasks and assigned projects whilst respecting the deadlines and simultaneously ensuring the integrity of all information and data. Communicate and provide information internally and externally to assist and enable administrative support and effective service to the concerned sections. Refer routine matters to appropriate person for action and follow up to ensure completion. Track department staff duty travel papers (exit permits, tickets, per diem allowances, hotel and visas). Establish a confidential filing system for all correspondence generated to and from the external and internal Department, categorizes and maintains manuals, sensitive correspondence and other source material. Prepare and distribute correspondence, send faxes, reply to emails and telephone calls. Follow-up with other sections/departments to ensure that requests are carried out and activities are coordinated. Arrange required office equipment for new and existing staff. Access and maintain records for Department Assets. Perform other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the work unit.

Doha