DESKRIPSI PEKERJAAN
Provides administrative support to the Division
Receives, directs and relays telephone calls and messages
Reads and sorts incoming memos, submissions, and reports to determine their priorities and plan their distribution;
Receives/ sends mail
Responsible for handling all requests for the division
Prepares responses to correspondence containing routine inquiries;
Maintains hard copy and electronic filing system;
Receives visitors;
Arranges conference calls;
Schedules meetings.
Gathering data and compiling various reports for management;
Prepares correspondence, reports and other requested material, that may include but is not limited to word processing/ typing of letters, memos, forms, presentations, policies and procedures.
Handles the Divisions calendar, diary, appointments, and coordinates travel arrangements with the Office Administration Unit
Assist the Executive Secretary in setting up and coordinating meetings and conferences.
Performs general clerical duties to include but not limited to: typing, photocopying, faxing, mailing, and filing.
Coordinates the Division’s office furniture and supplies in collaboration with the Office Administration Unit.
Coordinates employee leaves and notifies HR.
Coordinates project-based work as needed.
Provides administrative support to the Executive Secretary upon request.
Performs additional duties as assigned by superiors.
REQUIREMENT
Knowledge of Microsoft Office and telephone protocol.
Computer literate with the ability to learn new software applications.
Exhibits a strong work ethic.
Capable of communicating and coordinating with other divisions.
Team player
Proven organisational skills.
Manages priorities.
Good typing and shorthand skills.
Proficient in Arabic and English, both written and verbal.
Proficiency in Microsoft Excel, Word and PowerPoint.
Proficient in the use of email.
DETAIL LOWONGAN
- Umur -
- Min GPA -
- Min. Qualification D3
- Min Experience Less than 1 year experience/Fresh Grad