Establish and maintain organized paper and electronic filing systems according to office procedures to ensure the expeditious retrieval of information Booking conference calls, rooms, taxis, couriers, hotels etc.. Work as a liaison officer between the management and the staff Prepare and modify documents including correspondence, reports, drafts, memos and emails, copying, binding, scanning etc.. Prepare important letters that are circulated in the office Compile all the daily reports from various departments Reply to all the correspondences that arrive in the company Prepare the agendas before every meeting and distribute them to all the staff members who are supposed to attend the meeting Arranging meetings and other gatherings Monitoring stationary level and ordering of office supplies Maintain the inflow and outflow of goods (food, paper, pens, pencils, notepads etc.), arrange for repair and maintenance of office equipment, receive, store and maintain inventory of office supplies and equipment Run company’s errands to post office and office supply store Processing expenses sheets and invoices Operate all the office filing systems Maintain all the daily transactions like those of a petty cash account Maintain up-to-date employee leave records Handling sensitive information in a confidential manner Develop and update administrative systems to make them more efficient Answering telephone calls and passing them on Covering the reception desk when required Other duties as assigned from time to time

Singapore